Pittsburgh, Pennsylvania
March 18, 2000

Present:
Daphne Dufresne (99-00 Chair), Univ of Quebec-Montreal; Ed Teague (00-01 Chair), University of Florida; Marilyn Berger (Outgoing Executive Board Liaison), McGill; Leslie Abrams (Incoming Executive Board Liaison), UCSD; Judith Hershman, UCLA; Beverly Joy-Karno, Howard Karno Books; Carol Terry, RISD; Lorna Corbetta-Noyes, RLG; Frances Clymer, Buffalo Bill Historical Center; Susana Tejada, University of Buffalo

Special Guests: Hugh Wilburn (IFLA 2001 Task Force), Harvard Design School;  Jorge Orlando Melo, Biblioteca Luis Ångel Arango, Bogota, Colombia

Committee members not present: Renata Guttman, Jeannette Dixon.

1.  Announcements

The meeting was called to order by Chair, Daphne Dufresne at 5:45 pm. Carol Terry recorded the meeting. After introductions, Marilyn Berger formally thanked Daphne for her work as chair and for the accomplishments of the past year.

Daphne read a note from Jeannette who was unable to attend. Jeannette particularly wanted all to be aware of the upcoming IFLA conference in Jerusalem, August 2000.

2. IRC Activities in 1999/2000 were summarized:

 -- Planning for the ARLIS conference session
 -- With the help of Beverly, identifying three librarians from South America to attend the conference
 -- Requested and received funding through the Getty Grant Program to bring these librarians to Pittsburgh

 Details are available in the IRC annual report on the web

3. Update Columns

Update columns will now be distributed electronically. IRC columns appear twice a year including a report from the IFLA conference. The other column could be a profile of the three South American librarians who are here at the conference. We also discussed the idea of including international art library news in Update,  as well as information about the IRC website, and the websites of the affiliate organizations.
(See action item # 1, 2)

4. Affiliate Organizations

Daphne read a list of the publications of the affiliates; these are to be sent to the chair of the IRC from Headquarters.
(See action item # 2, 4, 8)

Jeannette’s report as IFLA Liaison is published in the IFLA Art Section Newsletter with abstracts available on-line.

5. IRC webpage

The webpage will continue to be managed by Renata Guttman.  Renata was thanked for her contribution.
(See action item # 2)

6. IRC activities in response to the 1996-1999 ARLIS/NA Strategic plan were summarized:

 “107. Report on progress and recommend ARLIS/NA's active involvement in the IFLA 2001 conference in Boston.”
This has been done; a task force has been formed and the IRC will continue to assist as needed.

 “108. Identify international and non-North American art organizations' information organs: newsletters, listservs, web sites; establish procedures for monitoring and reporting; assign individual committee members to monitor specific source(s).”
Progress has been made and the work is ongoing to compile and make available the links to websites of affiliate organizations, as well as a list of their publications.

New Business

Reports having been completed, Ed chaired the New Business portion of the meeting (items 7-11).

7. IFLA 2001 Pre-Conference, Boston,  Task Force Report

Committee members were sent the Task Force Report as an email attachment prior to the conference.

Hugh Wilburn, Task Force chair,  gave an update on conference planning. There will be a 1 1/2 day preconference around the theme “How Do I Find a Picture of...?” It will resemble a typical New England chapter meeting combined with the workshop format that was used at the Art Section meetings in Bangkok. Papers will be prepared in advance, then summarized at the conference with group discussion following. Specific questions will be provided for the discussion period with a leader reporting from each group to the whole at the end.  Presentations could include new technologies, imaging initiatives such as AMICO and the Academic Image Cooperative, as well as developments in other countries.

At this point the schedule for the preconference is as follows:

• Thursday, August 16: Tours in the afternoon; evening reception at Ars Libri
• Friday, August 17: morning session at the Museum of Fine Arts, Boston;  afternoon session at the Fogg Museum, Harvard;  reception (sponsored by ARLIS/NA and ARLIS/NE?)

Ed noted that the large number of individuals desiring to serve on the committee was heartening but also required that each member contribute. In addition to fulfilling liaison roles, he suggested one group of members concern itself with strategic planning and another with program planning.  Beverly and Judith volunteered to head the program area and Ed agreed to head strategic planning.